Describe the changes, not just the room
Replacing finishes and changing a building layout are different scopes. Tell the reviewing office whether walls, openings, room use or building area will change. Ask what drawings and inspections apply to that specific scope.
- Provide the property address.
- Describe structural changes and new rooms.
- Ask whether another property approval is required.
Name the person handling each approval
The agreement should identify who prepares documents, submits applications, responds to corrections and arranges inspections. Ask to see the approved documents before work that depends on them begins.
- Record application and inspection responsibilities.
- Ask how permit costs appear in the proposal.
- Keep approvals with the project file.
Allow time for review and corrections
A submission date is not an approval date. Keep the proposed construction schedule separate from an unresolved review. If the design changes after approval, ask whether revised documents must be submitted.
- Confirm inspection stages before walls are closed.
- Discuss how review delays affect scheduling.
- Request completion records at handover.